Business Partner Configuration Steps

• Define Account Group for Vendors
  • In this step you determine the account groups for suppliers
  • Via the account group you determine
    • The interval for the account numbers
    • Whether the number is assigned internally by the system or externally by the user (type of number assignment)
    • Whether it is a one-time account
    • Which fields are ready for input or must be filled when creating and changing master records (field status)

• Create Number Ranges for Vendor Accounts
  • In this activity you create the number ranges for vendor accounts. To do this, specify the following under a two-character key:
    • A number interval from which the account number for the vendor accounts is to be selected
    • The type of number assignment (internal or external number assignment)

• Assign Number Ranges to Vendor Account Groups
  • In this step you allocate the number ranges you created in the preceding step to the account groups for vendors. You can use one number range for several account groups.

• Define BP Roles
  • In this , we define the business partner roles and their attributes.

• Define Number Ranges
  • Here we define number ranges for Business Partners. The defined number ranges are assigned to groupings in the Define groupings and assign number ranges activity.
  • Number ranges for business partners are valid throughout a client

• Define Groupings and Assign Number Ranges
  • In this activity, you define groupings for business partners.

• Define Number Assignment for Direction BP to Vendor
  • In this IMG activity you assign account groups for the vendor master records to the business partner groupings to ensure that the system updates the vendor at the same time as you process business partners as part of vendor integration.
  • When you make this assignment, you choose whether the vendor master record is created with an account with internal or external number assignment or with identical numbers.

• Define Partner Roles
  • Here you define the partner roles . You specify the roles involved. For example, supplier, customer, and own employee.

• Define Partner Schemas in Supplier Master Record
  • You define partner determination schemas. Partner schemas allow you to group various partner roles. You can specify that certain roles in a schema are mandatory,

• Assign Partner Schemas to Account Groups
  • In this step, you assign partner schemas to account groups.

• Define Partner Schemas in Purchasing Documents
  • Define your partner schemas, which allow you to group different partner functions or roles.
  • You can specify which partner roles can be selected in a business document, such as a standard purchase order or a contract, and which of those partner roles are mandatory.

• Assign Partner Schemas to Document Types
  • You can assign the partner schemas to the various purchasing documents.
  • The partner roles defined for each schema are associated with the respective document type.

Maintain business partner

• In SAP S/4 HANA, Business Partner is the leading object and single-entry point to maintain Business Partner, Customer, and Supplier (formerly known as Vendor) master data. Business Partner allows maintenance of multiple addresses with corresponding address usages.
• Click on Organization , chose the relevant grouping and the BP role as FLVN00 , maintain the general data . Enter the mandatory fields across the various tabs .

• Go to the purchasing and enter the purchasing organization press enter

• In the purchasing data tab , maintain the order currency , Inco and payment terms if mandatory

• In the partner function tab maintain the partner roles defined for the specific vendor and click on save .

• In the display mode , go to general data tab and check the vendor number is same as the business partner

• Switch display to change and change the BP Role to FLVN00 and maintain the company code data

Purchase order creation

• Prerequisite – Maintain the schema group of vendor under the purchasing data tab